If you paid for something for the business, you submit it as an expense. You find this area under “Menu” → “Time & pay” → “Expenses”.
Submit an expense
Open “Menu” → “Time & pay” → “Expenses” and tap “Submit an expense”.
Under “What for?” choose “Goods purchase”, “Cleaning”, “Trip (mileage)”, “Postage” or “Other”.
Enter “Location”, “Receipt date” and “Amount (gross, €)” – for trips enter “Kilometres driven” and “Route and purpose” instead.
Tap “Photograph receipt” (up to 15 MB). Trips do not need a receipt.
Add a “Note (optional)” if you like and tap “Submit”.
If your employer has a question, you fix it with “Correct and resubmit”. You can take back an open expense with “Withdraw”.
Review and reimburse (employer)
Choose the location and month at the top. Open expenses are listed under “Due for review”.
Tap “Approve”, “Raise query” or “Reject”. For a query or a rejection you write a “Reason (visible to the person)”.
Under “To reimburse” choose “How was it reimbursed?” (“cash”, “by bank transfer”, “with payroll”) and tap “Record reimbursement”.
In the browser you also have “Export for bookkeeping” as a CSV file, and under “Location settings” the amount up to which the shift lead may approve (“Shift lead limit (€)”). The shift lead can approve and ask questions, but cannot reject or reimburse. Head office only sees totals per location in the browser.