Digital hygiene records
HACCP app: digital hygiene records for hospitality
The temperature log hangs on the fridge, the cleaning plan in the office, the delivery notes sit in a box. That works until someone asks. When the food safety inspector is in the store, the search begins – and with several locations, head office doesn’t know where the records have gaps.
With Symiko, the record is created during the day: the team logs on the device, the shift lead closes the day, and for the inspection you turn the period into an inspection report.
What Symiko’s HACCP app does
Temperatures, deliveries, cleaning
Fridge, freezer, display, dishwasher: readings are recorded per time window, with time and initials. A value outside the target range becomes a deviation straight away. Every delivery gets a photo of the delivery note, temperature, best-before date and batch. The cleaning plan says what is cleaned, with which product, how often and by whom – ready to hang up, ticked off in the app.
Deviations with corrective action
Every deviation has an immediate action, a cause, a correction with deadline and owner, and finally a check that it worked. The early warning flags due checks, open deviations and missing daily closes before they pile up.
Nothing is overwritten
Entries cannot be changed. A correction is a new entry with a reason, and the original value stays visible. Entries sit in a verification chain and are kept for ten years.
Inspection report for the inspector
Choose a period and Symiko freezes the report with a checksum. Share it as a PDF or as a link with QR code and a six-digit access code, valid for 72 hours. The inspector needs neither an account nor the app.
Hygiene briefings and training
Hygiene briefings and health certificates are stored per person; an expired briefing shows up in the early warning. Hygiene training runs through the academy, with a final test and an expiry date.
An overview for head office and partners
Partners see every entry for their location. Head office sees deviations per location, but no names, and can export the overview as CSV. In the app, hygiene entries made without signal are queued and sent once the connection is back.
How you get started
You don’t have to roll everything out at once. Start where it hurts most and expand step by step.
Get to know us: half an hour on screen. You tell us where it hurts, we show it right in Symiko.
We set things up: locations, roles and logins. We bring over what you have, such as your manual or staff list.
You start with one focus area and roll out the next modules once it is part of the daily routine.
Frequently asked questions
Does the app replace our HACCP plan?
No. Your plan with hazard analysis, limits and responsibilities remains your job. Symiko helps you carry out the checks it requires every day and keep the records.
What does the food safety inspector see?
The inspection report for the chosen period – as a PDF with checksum or through a link with QR code and a six-digit code, valid for 72 hours. The inspector doesn’t need an account.
Can entries be changed afterwards?
No. No entry is overwritten or deleted. A correction is a separate entry with a reason, so the history stays traceable.
Can head office see who made a mistake?
No. Head office sees deviations per location, but no names. The details stay with the location.
Do we have to roll out all of Symiko for this?
No. You can start with hygiene & records and add other modules later. Billing is per location and month; we discuss the terms in the demo.