HR for franchise partners and their teams
HR software for franchises and hospitality
In franchising, every partner is an employer in their own right – with their own staff, their own accountant and often their own HR tool. Rota, time tracking, hygiene and the manual run in yet more programs. For teams that means several apps. For head office it means little overview.
HR often lives in its own program such as Personio, the rota in a second one. Symiko brings the locations’ HR work into the same app they use to plan, clock in and keep records.
What Symiko does for HR
Personnel files with the right employer
Personal data, contracts, certificates, pay with history and deadlines per person; joiners and leavers by checklist. New employees fill in the onboarding questionnaire themselves, later changes are requested in the app and accepted by the employer. You can add your own personnel fields, and the org chart shows reporting lines and deputies. Only the employer at the location sees the file, not head office.
Documents and payslips
Create contracts, certificates or references from templates as PDFs and request confirmation of receipt (an acknowledgement, not an electronic signature). Symiko distributes your accountant’s payslips to employees: Symiko splits the combined PDF automatically, and everyone finds their documents in the app. The accountant can upload through a dedicated link.
Recruiting per location
Create jobs per location, optionally from head office templates. A public careers page with a short application form collects applications, the application file moves them through stages, and messages go out from templates. New hires receive their invitation to the app. Deletion periods are built in; the talent pool only works with consent.
Absence, time and payroll prep
Leave with carry-over, sick notes, child sick days, special leave; working time models, time clock and working time account. One-off payments, allowances, deductions, benefits in kind and advances are recorded as pay components. At month-end everything goes to the accountant as a DATEV file. Payroll itself stays with your accountant.
Development, qualifications, equipment
Probation, annual and feedback reviews with templates and goals; certificates such as hygiene briefings or first aid with expiry dates; keys, workwear or devices issued and returned on leaving. Employees submit expenses with receipts. Surveys can be run and evaluated anonymously.
What Symiko adds for franchising
Rota, HACCP records, manual with acknowledgement, academy and work chat sit in the same app as the personnel file – one login for the team. Head office provides templates and sees figures such as the staff cost ratio, but no other employer’s files. Import makes the move easy: upload a CSV or Excel export, map the columns, check the dry run, then import. The whistleblowing channel receives reports confidentially – anonymously and without logging in if the person wishes.
How you get started
You don’t have to roll everything out at once. Start where it hurts most and expand step by step.
Get to know us: half an hour on screen. You tell us where it hurts, we show it right in Symiko.
We set things up: locations, roles and logins. We bring over what you have, such as your manual or staff list.
You start with one focus area and roll out the next modules once it is part of the daily routine.
Frequently asked questions
Can Symiko replace our current HR system?
That depends on what you use today. Symiko covers the HR work that comes up at franchise and hospitality locations. It does not run payroll itself, and not every feature of large HR suites is included. In the demo we go through your list together.
Does Symiko run payroll?
No. Symiko prepares it and delivers a DATEV file to your accountant. The finished payslips come back from the accountant and are distributed to employees in the app.
Can we bring over our staff data?
Yes. The employer uploads an export as a CSV or Excel file, maps the columns and sees in a dry run what would be imported before anything is saved. Employees with personnel file, pay and remaining leave are imported, along with past absences.
Can head office see the partners’ personnel files?
No. Only the respective employer sees personnel files and pay. Head office sees figures and alerts as a count per location. The database enforces this.
What does Symiko cost?
Billing is per location and month, not per employee. All core modules are included in the location price; you can add individual extra modules if you need them. Symiko can be cancelled monthly; we discuss the terms in the demo.
Personio is a trademark of its owner; Symiko is not affiliated with this company.