Partners and shift leads plan the rota. Employees only see their shifts once the week is published. While you plan, Symiko checks maximum working hours, breaks, rest periods, rules for young workers and the mini-job limit.
Add a shift
Tap “Rota” at the bottom – or open “Menu” → “Time & pay” → “Rota”.
Choose the location at the top if you have several, and use the arrows to go to the week you want.
Tap “Add shift”. On a tablet or computer, you can also tap straight into a cell of the rota.
Choose the “Person” or “unfilled”, the “Department” if needed, plus “Date”, “From”, “To” and the “Station” (for example “Counter”).
Read the notes under “Working time act” that appear as soon as a person is chosen.
Tap “Add shift”. Symiko confirms with “Shift added.”
Tap an existing shift to change it (“Edit shift”) or remove it with “Delete shift”. If a person is absent on that day, Symiko shows a notice.
Notes on the Working Hours Act
Symiko points out, for example, days that are too long (§ 3 ArbZG, the German Working Hours Act), missing breaks (§ 4), rest periods that are too short (§ 5) or too many days in a row. Head office decides whether a serious violation is only reported or whether the shift is rejected.
Symiko always rejects two things, whatever head office has set: a person who is already in another shift at the same time (even at another location), and a shift where the start and end time are the same. If the check does not work for some reason, this is shown below the form. Then tap “Check again”.
Head office sets the rules under “Menu” → “Locations” → “Rotas” → “Working time rules”: “On violations” “Warn and save” or “Block invalid shifts”, maximum weekly working hours, minimum rest period, the shorter rest period allowed in hospitality and the automatic break deduction.
Publish the rota
As long as the week is not published, it shows “Draft – only you can see it”.
Tap “Publish”. Everyone who is scheduled that week gets the message “The rota is out”.
If you change something afterwards, Symiko shows the number of changes. With “Publish again”, you let the team know again.
With “Print / PDF”, you print the week, even before publishing.
- In the browser
- The weekly grid shows everyone. You can also add shifts by clicking into a cell.
- In the app
- A daily list instead of a grid. The location is the one currently selected. You save with “Save”.
Frequently asked questions
Why can't my team see the rota?
Employees only see a week after you tap “Publish”. Check whether it still says “Draft – only you can see it” at the top.
Can head office plan shifts?
No. Under “Rotas”, head office sees totals per location and sets the working time rules. Shifts are planned at the location.