As a partner, you are your team's employer. You invite new employees yourself. Their personnel file, pay and onboarding checklist are created automatically as soon as the person sets up their account.
How to invite someone
Open “Menu” → “Team” → “Staff” and tap “Hire” at the top right. A quicker way is “Menu” → “Team” → “Invite someone” or the ＋ → “Hire someone”.
The “Hire employee” page opens.
Under “Person”, enter the “Name” and “Email”, and choose the “Role” (“Employee” or “Shift lead”) and the “Location”.
Under “Employment”, fill in “Start date”, “Job”, type of employment, “Weekly hours”, “Working days per week”, “Holiday (days/year)” and, if needed, “Probation until” and “Fixed term until”.
Under “Pay”, choose “Hourly wage”, “Monthly salary” or “Set pay later”. For “Hourly wage” and “Monthly salary”, enter the amount.
Leave “Request questionnaire” ticked if the person should enter their own details straight away.
Tap “Invite”. The person gets an email with a “Create account” button. The link is valid for 14 days.
If the email could not be sent, Symiko tells you. Then copy the link with “Copy link” and send it yourself.
If the pay is below the minimum wage or the holiday is below the legal minimum (4 weeks, pro rata to the working days), Symiko warns you before inviting. With “Hire anyway”, you invite the person regardless, for example a minor without a vocational qualification. Your confirmation is logged.
Open invitations
Under “Open invitations”, you see everyone who has not set up their account yet. There you can use “Copy link”, “Send again” or “Withdraw” to cancel the invitation.
- In the browser
- The invitation is sent by email. You can include or exclude Sunday, public holiday and night supplements with a tick.
- In the app
- The app creates the invitation without an email. You share the link yourself. Supplements are always included.
One person at several locations
In the browser, open “Menu” → “Team” → “Staff” and tap the person in the “Team” list.
In the “Locations” card, pick another of your locations under “Choose location …” and tap “Add location”.
The location where the personnel file and pay are managed is marked “Payroll” and cannot be removed. This assignment is only possible in the browser.